PROPOSED GOVERNANCE CHANGES

During 2025 the club's Board of Management were progressing with proposed changes to modernise the club's governance structure. As part of the changes members were invited to provide feedback on the information delivered by club President Mark Bonser and other Directors. The attached documentation and events relate to this process:

1. June 2025

The President posted a three page communication document on the club's website. Headings in the document include:

• Empower Senior Staff
• Reduce the main advisory Management committees to four
• Some Common Questions and Answers

The content references a document from Golf Business Advisory Services titled '2024 Golf Club Governance Report' which has been published and can be read on the MGGC history archive. (Item 2025.33)

2. 1 July 2025

A member's forum was conducted at the clubrooms to provide follow up information. This consisted of a presentation by the President followed by a question and answer session for those who attended. Headings in the presentation include:

• Reasons for the change
• Key issues
• Proposed solutions
• Steps so far
• Way Ahead

3. Special General Meetings October 2025

A Special General Meeting was then conducted on 23rd October to consider amendments to the Constitution to implement the changes. This meeting was adjourned when there were insufficient voting members present to form a quorum of 65. At the reconvened meeting on 30th October the meeting progressed as specified in the constitution despite a quorum again not being achieved. After presentations by the President and Vice Captain for the motion and other speakers against the motion, the subsequent vote failed to obtain the required 75% majority and the motion was defeated.

Detailed documents of the Special General Meeting proceedings will be made available in the 2025 General Meetings records.